Community Centre Booking – Whitburn and District Community Development Trust

Section 1 — Booking Information

Please complete all sections in full. The information you provide will be used to determine your classification and rate.

Type of Booking

Block / Regular Let

Occasional / One-off Let

Name of Organisation or Group

How is this activity being delivered?

Constituted / community group (not-for-profit, committee-led)

Individual / self-employed / business delivering a service

Purpose of Let

Will your activity be open to the public or a closed group?

Open to the public

Closed group

Will you be charging people to attend the activity or session?

Yes

Does this activity provide any personal or private financial benefit (including income, fees or payment for services)?

Yes

Note on classification: Charging participants for a service will normally result in a commercial classification, particularly where the activity is delivered by an individual, self-employed person, or business. Final classification is at the discretion of WCDT.

Section 1 (cont.) — Applicant / Group Leader

The person completing this form who will receive all correspondence.

Full Name

Email Address

Contact Telephone Number

Address

Address Line 1

Address Line 2

Town/Village/City

District

Postcode

Country

Section 2 — Person in Charge

Complete only if the person who will be in attendance on the day is different from the applicant above. The person in charge must be over 18 and present for the full duration of the let.

Name

Post / Role Held

Email Address

Contact Telephone Number

Section 3 — Treasurer (if applicable)

Complete only if invoices should be sent to a different person.

Treasurer Name / Accounts Department

Email Address

Contact Telephone Number

Section 4 — Accommodation

Select all rooms required and specify your start and end times. Times must include any time needed to set up and clear up. Minimum booking: 1 hour. Soft Play Party bookings: minimum 2 hours.

Which rooms or facilities do you require?

Sports Hall

Coffee Bar

Assembly Hall

Soft Play & Party Room (min. 2 hrs)

Judo Room

Quiet Room

Adult Lounge

GP Room

Craft Room

Gym

Start Time

End Time

Additional Room / Time Information

Section 5 — Details of Let

Please provide the dates and frequency of your booking.

Day(s) of the Week

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Sunday

First Date of Let

Last Date of Let (leave blank for one-off bookings)

Frequency

Planned Breaks

Additional Let Information

Section 6 — Licences and Permissions

It is the lead booker's responsibility to ensure all required licences are in place before the event. Most licences take a minimum of 35 days to process. Certificates and licences must be presented to staff at least 5 days before the booking starts.

(a) Will food be prepared on the premises?

Yes

(a) If yes — do you hold a current Food Hygiene Certificate?

Yes

Not applicable

(b) Are instructional charges made to participants (e.g. for a sports club or lesson)?

Yes

Alcohol will be consumed

Alcohol will be sold

Alcohol will be supplied

(d) Is your group a youth group (participants aged 18 or under)?

Yes

(e) Will music be played (live or recorded, including exercise classes using music)?

Yes

(f) Are you selling tickets for your event?

Yes

(g) Will any equipment be brought onto the premises by you or a third party (e.g. inflatables, disco equipment, electrical items)?

Yes

(g) If yes — name of third party or company

Section 7 — Room Set Up Requirements

This information helps our staff prepare the room for your arrival.

Approximate number of adults expected

Approximate number of children expected

Number of tables required

Number of chairs required

Any other resources or equipment required?

Room Layout

Section 10 — Declaration

Please read the declaration carefully before submitting.

Important: Submitting this form does not confirm your booking. Your booking is not confirmed until the completed form has been received, your classification agreed, and payment (where applicable) has been made. A copy of this submission will be sent to your email address. A member of staff will be in touch to confirm your booking.

Full Name

Group or Organisation

Date

Having read the Letting Guide and Conditions of Let, Fire Procedures, and Rate & Classification Agreement, I confirm that:

The information provided in this form is accurate and complete.
The classification of this booking will be determined by WCDT and the appropriate rate applied accordingly.
I agree to notify WCDT of any changes to the nature of the activity which may affect its classification.
Rates and classifications are based on the information provided and confirmed at the time of booking. Once a booking has taken place, they cannot normally be amended retrospectively.
I have read and agree to the Whitburn Community Centre Letting Guide and Conditions of Let, a copy of which will be attached to my confirmation email.

I consent to have this website store my submitted information so they can respond to my inquiry